Corporate Securities Clerk

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As part of the Valens team you will work closely with our internal and external lawyers, as well as the Corporate/Business Development and Finance teams. You will report directly to the General Counsel and be responsible for supporting, coordinating and administering the day-to-day affairs of the legal and corporate affairs department by providing a range of securities law clerk, corporate clerical and related administrative contributions.



  • Securities: Maintain and update records of common shares, warrants and preferred shares working with other internal groups (i.e. accounting/finance) and external groups (transfer agent, brokers/key shareholders).
  • Corporate Board Matters: Managing board, committee and shareholder meetings including organizing, delivering and assisting with preparing meeting materials (agendas, notices, presentations, resolutions etc.), and preparing minutes for these meetings.
  • Transactions: Part of the team assisting on important corporate transactions including financings and M&A transactions by drafting and managing certain documentation including precedent comparisons, draft resolutions, post-closing matters, and record book creation. Facilitating and shepherding due diligence reviews and liaising with counterparties and external counsel.
  • Continuous Disclosure Documents: Coordinate updating and compiling the AIF, Management Information Circular, shelf prospectus as required. Reviewing precedent and industry best practices.
  • Filings: Preparing and managing all public company filings on SEDAR, SEDI, TSX and any other applicable database. Subsidiary filings as required across applicable jurisdictions.
  • Equity Compensation Plans: Assisting with interpretation and management of plans (options, RSU, DSU) including implementation of systems such as Solium as well as ensuring accurate completion of insider-reporting obligations.
  • Minute Books: Maintaining and updating minute books for the Company and subsidiaries.
  • Board, Corporate and Department Calendars: Proactively managing the Board, corporate, and department calendars with any required deadlines using appropriate management or tickler system.
  • Legal Document Review: Preliminary review and creation of legal documentation including NDAs and LOIs.
  • Organization: Creation and maintenance of filing and document/information management systems for the department and contract management both electronic and paper. Maintain and update precedents and versions for efficient retrieval and use.
  • Research: Completing research tasks including reviewing precedent public disclosure records, OSC guidance and industry best practices for corporate governance and appropriate corporate social responsibility.
  • Additional Support: Support C-Suite executives, General Counsel and department as needed including organizational and administrative support.

Skills & Qualifications

  • Post-secondary education; Legal Administration and/or Law Clerk Diploma or Paralegal with applicable experience.
  • Member, or eligible to become a member of ILCO.
  • A minimum of 5 years of experience as a corporate law clerk at a public company (preferred), financial institution or law firm.
  • Experience with preparing/filing public company filings (SEDAR, SEDI, TSX), continuous disclosure documents, equity compensation plans, and company securities is required.
  • Proactive and self-motivated with meticulous attention to detail and demonstrated strong work ethic.
  • Problem solver and able to organize (yourself and others).
  • Strong at prioritizing workload and managing multiple priorities, delivering on required tasks with accuracy and precision.
  • Strong drafting and proofreading skills coupled with excellent written and oral communication skills.
  • Previous experience with implementation and use of Solium, Diligent Boards is an asset.
  • Familiarity with tickler calendar management system or similar.
  • High proficiency in document production and formatting, with a thorough knowledge of Microsoft Office (Word, Excel, Power point) and Adobe Acrobat.

Please send your cover letter and resume to to apply.

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